Advancement Associate OR Advancement Coordinator, UVA Health Children's

UVA Health Development (UVAHD) within University Advancement at The University of Virginia seeks an Advancement Associate or an Advancement Coordinator, UVA Health Children's to join our collaborative, high-achieving, and enthusiastic team. The Advancement Associate or Advancement Coordinator will play a key role in expanding the scope and enhancing the impact of the UVA Health Children's fundraising program.

As a member of the UVA Health Children's development team, this individual will help engage community members, friends, and patient families in support of UVA Health Children's priorities. This role will support and speed the work of the UVA Health Children's development team including the Director of Development, the Associate Director of Development, and the Associate Director of Development, Children's Miracle Network Hospitals (CMNH) and Corporate Philanthropy.

Administrative support for the UVA Health Children's fundraising team may include scheduling virtual and in-person meetings with internal and external stakeholders and preparation of collateral materials; arranging travel and processing expense reimbursements; drafting of minutes; and accurate data entry. This role is also expected to develop an understanding and ability to run a variety of reports from the UVA donor databases; perform prospect research; provide event and board meeting support; provide communications support for donor engagement; and other tasks as assigned.

Additionally, the chosen candidate will ensure that our outreach to donors and grateful family prospects is prioritized, coordinated, and fully compliant with patient privacy law. This position will support our programs to engage volunteers, faculty, and clinician partners in philanthropy, track campaign fundraising and performance metrics, and coordinate with other UVA Health Development or University Advancement colleagues.

Advancement Associate:

• UVA Health Children's Program Support
  • Provide administrative support to cultivate the collaborative work of our CMNH, local, and corporate partners, including but not limited to event preparation and day-of staffing, preparing mailed solicitations and acknowledgments, and data entry.
  • Support annual giving solicitations and efforts including the Children's annual Week of Giving.
  • Provide assistance and support for UVA Health Children's major and smaller-scale fundraising events, including but not limited to scheduling meetings and interacting with volunteers; creating and updating guest and sponsor lists; tracking income; tracking RSVPs; day-of staffing; processing payments to vendors; and post-event reporting.
  • Serve as liaison to donors, volunteers, board members, and external organizations; field inquiries around donations, volunteering, touring the hospital as a special guest, or holding a third-party event to benefit UVA Health.
  • Assist with the preparation of appropriate fundraising campaign and presentation materials.
  • Support special projects as assigned (e.g. in partnership with University Advancement, UVAHD Communications, or UVAHD Donor Relations).

• Administrative Support for UVA Health Children's Development Officers
  • Schedule meetings for frontline fundraisers with internal colleagues, donors, faculty and physician partners, and CMNH/local/corporate partners and volunteers; organize and confirm meeting logistics; prepare agendas and supporting materials, including briefings, patient prospect lists, reports, etc.
  • Provide support as needed for prospect/donor visits with faculty and leadership.
  • Assist frontline fundraising team in timely follow-up to visits, including completing contact reports, proposals, thank you letters, processing correspondence, and filing documentation in the OnBase electronic filing system.
  • Communicate professionally and assist team members in ensuring timely responses to inquiries and requests for information from UVAHD leadership, faculty, volunteers, donors, and community members.
  • Compile team meeting agendas, lead, and facilitate weekly team meetings.
  • Complete expense reports in Workday for all children's development team members.
  • Set up and confirm travel arrangements using Travel UVA. Assist with reimbursements using Workday.
  • Provide general office support and partner with colleagues on larger-scale projects as needed, such as ordering UVA Health Children's promotional items.
  • Other duties as assigned.

• Prospecting and Pipeline Development for UVA Health Children's
  • Review Children's weekly giving report, and research donors using Advance and Ever True.
  • Generate reports and prospect lists, and conduct general prospect management and research using Advance, Ever True, Advance Performance, Tableau, and other tools and databases. Manage information on patient donors and prospects in full compliance with HIPAA patient privacy law.
  • Utilize Tableau and Advance databases to identify potential donors within the alumni, parents, and friend constituent base; perform prospect research on potential donors using web and CRM tools.
  • Assist frontline fundraisers in managing prospect discovery work and prospect lists.
  • Assist frontline fundraisers with portfolio management and moves management for prospects and donors.
  • Record donor and prospect activity in databases. Update proposals.

Advancement Coordinator (in addition to the responsibilities listed above):

The Advancement Coordinator will have a track record of success in managing projects, leading administrative tasks, and will have demonstrated success in working with diverse constituencies of people, outstanding organizational and communication skills, and the ability to work with databases and organize/analyze data and information. They will be able to pivot easily between independent project work and collaborations with a supervisor and/or team. They will have at least 3 years of directly related experience.

Knowledge, Skills and Abilities:

• Outstanding oral and written communication skills
• Strong customer service and follow-through skills
• Excellent interpersonal skills with a strong orientation toward collaboration and teamwork
• Working knowledge of administrative procedures
• Superior organizational skills
• Consistent attention to detail
• Ability to interact with donors and volunteers, and a diverse range of constituents in the highest professional manner with an understanding of protocol
• Commitment to confidentiality and discretion when dealing with sensitive data
• Ability to prioritize work, shifting comfortably between tasks as needed
• Ability to think critically and find solutions to issues as they arise

Location: The UVA Health Development Office operates within a distributed team's model for work. University Advancement offers a flexible and hybrid workplace. While this position is based in Charlottesville, VA, qualified candidates will be considered, living within a reasonable driving distance of Charlottesville, with the expectation that they would travel to Charlottesville frequently, as needed for meetings, vendor meetings, and / or events. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. This role will be required to work intermittently in a shared office space located in Charlottesville, Virginia.

This position will remain open until filled. This is a non-exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding, and performance. This position will not sponsor for work visas. The University will perform background checks on all new hires prior to employment.

Advancement Associate - Anticipated Hiring Range: $45,000 - $50,000K / year commensurate with education and experience.

Advancement Coordinator - Anticipated Hiring Range: $50,000-$54,000K / year commensurate with education and experience.

For questions about the application process, please contact Daniel Strong, Senior HR Recruiter, at das6zb@virginia.edu.

Required Application Materials: Please submit (1.) a resume / CV AND (2.) a cover letter to include your interest, knowledge, skills, abilities, and / or experience related to the position. Applications without a cover letter will not be considered.

Please apply through the University job board, Careers at UVA, and search for R0067431.

Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' or through their 'Jobs Hub'.

MINIMUM REQUIREMENTS

Education: High School Diploma required
Experience: At least 2 years of related experience
Licensure: None

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.