Facility Services Coordinator

• Associate's degree;
• 2 years of experience in facilities or procurement support or related area.
• Minimum Education Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

• Bachelor's degree preferred.

• Cover letter, resume, and transcripts are required and must be attached to the online application in order to receive any consideration.
• Interviews will be conducted by a hiring committee.

• Assists internal and external members with e-requisition and purchase order questions, payment status, and research issues as requested.
• Maintains Facilities Services email inbox, forwards invoices to correct department for approval or notification, answers questions or forward to Chief Facilities Officer or appropriate Administrator.
• Checks document tolerance errors and notify purchase order originators of funding shortages, request and enter change orders to clear overspent purchase orders.
• Prepares and reviews budget requests; monitors budget spending, accounts, or bills; monitors fund availability; and provides status updates to departments.
• Collects, prepares, reconciles, reviews, verifies, and/or maintains comprehensive information, data, documents, and records; ensures information accuracy and compliance with applicable standards, policies, and procedures.
• Verifies, processes and/or updates journal entry data into system; maintains documentation and journal entries and other records; work may involve analyzing and verifying information and requests/invoices to ensure that information is accurate, consistent, and complies with applicable laws, policies, and procedures.
• Assists with year-end closing processes, including notifying purchase order originators of outstanding balances, and sees if they need to roll it forward, requests check refunds from suppliers for credit balances, process to Purchasing for payment.
• Coordinates with and/or serves as a liaison to staff, faculty, vendors, and agencies to communicate information, resolve issues, and facilitate departmental operations.
• Prepares and maintains reports, records, forms, and other documentation to ensure timely and accurate records, and compliance with applicable laws, policies, and procedures.
• Coordinates Facility room request for Administration Center as needed.
• Perform other duties as assigned.

• Knowledge of modern office procedures, methods, and equipment;
• Knowledge of applicable Federal, State, and college laws, policies, standards, and regulations;
• Knowledge of filing and record keeping practices;
• Knowledge of computers and related software applications;
• Knowledge of event planning and organization principles;
• Knowledge of customer service principles;
• Knowledge of filing principles and practices;
• Knowledge of English language, grammar, and punctuation;
• Knowledge of budget principles;
• Knowledge of reporting preparation techniques

• Skilled in using a computer and related software applications;
• Skilled in utilizing modern office equipment;
• Skilled in providing customer service;
• Skilled in proofreading and editing documents;
• Skilled in preparing reports and forms;
• Skilled in typing correspondence, memos, and/or other related information;
• Skilled in planning and organizing events;
• Skilled in maintaining confidentiality;
• Skilled in assembling and organizing data and information;
• Skilled in monitoring a budget;
• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

• Positions in this class typically require: grasping, hearing, reaching, repetitive motion, standing, talking, visual acuity, and walking.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

None.