Accounts Payable Specialist - Controller's Office - A/P (1.0 FTE, Days)

Finance & Accounting

1.0 FTE, 8 Hour Day Shift

At Stanford Children's Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

This paragraph summarizes the general nature, level and purpose of the job.

The Accounts Payable Specialist is responsible for process improvement in the accounts payable operations and systems by auditing data, identifying payment issues, errors, providing assistance to inquiries, and as an escalation for processing. Reviews invoice issues and identifies root causes. Bridges knowledge gaps associated with invoices and payment issues by facilitating report development, monitoring metrics, and collaborating with and providing guidance to internal teams to improve processing in the Procure-to-Pay (P2P) workflow, and collaborates with technical teams and vendors to build strong cross-functional relationships across all P2P stakeholders.

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital's policies and procedures, including its Service Standards and its Code of Conduct.

• Performs weekly and monthly vendor assessments to ensure vendor invoices are processed efficiently that suits both the vendors' and LPCHS' needs.

• Assists with escalations on invoice discrepancies, tracking issues, and providing guidance and training.

• Assists in reconciling accounts payable general ledger by reviewing data in sub ledger and ensuring it matches the general ledger. Investigates inconsistencies, if necessary.

• Consolidates Accounts Payable policies and procedures to ensure that they are organized efficiently and reviews and documents system processes.

• Tracks vendor statements by reviewing data and communicates recurring invoice processing issues to management.

• Facilitates report development to improve accounts payable performance and past performance research.

• Collaborates with internal technical teams and business partners to improve automation and efficiencies in the P2P process.

• Reviews vendor information for accuracy for IRS 1099 compliance and reporting associated with respective vendor portfolio.

• Recommends improvements and coordinates all internal control documents.

• Maintains and automates Sales Tax rates in system and ensures that entities receive their payments.

• Monitors P2P Metrics and ensures data presented to management.

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED equivalent

Experience: Three (3) years of progressively responsible and directly related work experience

License/Certification: None required.

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

• Ability to interpret, apply and explain rules, regulations, policy and procedures.

• Ability to manage budgets and expenses.

• Ability to manage workflow and/or business cycle productivity.

• Ability to plan, organize, assign, prioritize, evaluate, and supervise the work of subordinate employees performing the same or similar work.

• Ability to plan, organize, develop tactical plans and sets priorities.

• Ability to solve technical and non-technical problems.

• Ability to supervise, coach, mentor, train, and evaluate work results.

• Ability to work effectively through and with others.

• Knowledge of accounts payable principles and practices.

• Knowledge of computer systems and software used in functional area.

• Knowledge of financial transaction flows, including system interfaces.

• Knowledge of local, state and federal regulatory requirement related to the functional area.

Physical Requirements and Working Conditions

The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Pay Range

Compensation is based on the level and requirements of the role.

Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data.

Typically, new team members join at the minimum to mid salary range.

Minimum to Midpoint Range (1.0 FTE): $74,318.40 to $84,312.80

Equal Opportunity Employer