New 
Business Support, Moves
 JLL | |
 United States, New York, New York | |
| 148 West 37th Street (Show on map) | |
 Dec 24, 2024 | |
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What this job involves
The Project Coordinator is responsible for various processes related to space projects, space resets, customer satisfaction, as well as transparency and reconciliation of costs associated with all space related activities. Responsibilities for this role include, but are not limited to, planning, implementation, and delivery of space related projects across various buildings. Project Activities Project Planning Gather details needed for project initiation and coordinate kick-off meetings with proper teams Review space change requests as a team to ensure the best utilization of available space Review private room requests to provide users dedicated office spaces throughout the campus Conduct site visits with stakeholders to grasp full understanding of client request Populate and maintain Gantt charts and adhere to project timelines in order to meet project deliverables Project Execution Maintain, update, and distribute accurate status updates to the project schedule and provide regular reporting stakeholders on project progress Act as liaison between facilities teams and the vendors, communicating any change requests to stakeholders Prepare, maintain, and distribute communications related to recurring project requests, schedules, and progress Track vendor supplied items and coordinate dates of delivery with Project Managers, IT, and vendors to confirm deliveries coincide with requirements to meet project deadlines Consistent follow up with vendors on all project related action items Submit service tickets requesting test fits, CAD files, space cleanings, including other project related activities Project Closeout Aid in the build out of standard operating procedures for project related activities Review the space projects post completion, documenting lessons learned and best practices to improve efficiency Assist the project team with essential administrative and day to day responsibilities Customer Experience Manage all new hire on boarding information - reach out to admins/managers Update project matrix, fill in customer information, technical requirements. Communicate with client on upcoming projects and impact on business Sound like you? To apply you need to be: Bachelor's degree preferably in Construction Management, Engineering, Architecture, or Business Management 1- 2 years experience in a fast paced high functioning environment Strong analytical, organizational, and presentation skills Proficiency in word processing, database management, and email software Detail oriented, organized, and able to multitask and prioritize tasks Excellent written and verbal skills | |