Administrative Assistant

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of Agricultural Sciences Fruit Research and Extension Center located in Biglerville, PA is hiring a dedicated and detail-oriented Administrative Assistant, Senior Support, to oversee critical administrative functions. The Administrative Assistant supports the Center Director, is responsible for budgetary operations, department level human resources, manages student graduate house, and is responsible for overseeing all administrative duties of the Center. This position is located in Biglerville, PA and is not eligible for remote work.

Representative Duties:

• Plan, organize, support, and coordinate daily office activities and administrative processes within Center

• Serve as a member of the administrative team

• Work daily with Farm Manager to solve a variety of issues

• Collect, organize, research, and analyze information and data to prepare reports

• Perform Unit level HR work including posting and advertising of positions, coordinating the hiring process of wage payroll employees

• Compose, review, and distribute internal and external communications

• Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections

• Monitor and maintain grants and funds for all faculty members

• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures

• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized

• Coordinate work assignments of department/unit support employees to ensure efficient workflow and processes

• Interview, train, supervise and direct the work of other support staff, students, and wage payroll personnel

• Coordinate industry field day events including meeting logistics, scheduling, material preparation, and agendas

• Oversee coordination of projects, special events, and/or programs

Education and Experience:

Minimum requirements for this position include an associate degree or higher plus four years of related experience, or an equivalent combination of education and experience.

Required Experience/Skills:

• The successful candidate must be highly motivated and exhibit a high degree of professionalism and initiative. Excellent communication, attention to detail, organization, interpersonal skills, and the ability to manage deadlines is critical, as is the ability to work independently and in a team environment.

• In-depth experience and understanding of the administrative tasks associated with operating an agricultural operation are required

• Proficient in Microsoft Office 365 systems (Teams, Word, Excel, Forms, SharePoint, OneDrive, etc.)

• Proficient in use of the University's System for Integrated Management, Budgeting, and Accounting - SIMBA (SAP/S4HANA) and SAP Concur desired

• Excellent interpersonal and communication skills

• Success in an office environment where organizational skills are crucial to be effective

• Ability to be detail-oriented

• Ability to work with a high level of professionalism, both independently and collaboratively, as a member of a team

• Demonstrates a genuine appreciation for working with diverse populations

This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: