Facilities Coordinator

Facilities Coordinator
Hours Per Week: 40

Weekly Schedule: Wednesday 1:30-10:00 pm, Thursday-Friday 10:30 am-7:00 pm, Saturday-Sunday 9:30 am-7:00 pm

Are you someone who thrives on the operations-side of things, behind the scenes? You're an indispensable, go-to member of any team: the one who reliably keeps the lights on, troubleshoots a technical issue, and keeps facilities tidy, well-maintained, and safe. If this sounds like you, we need your eye for detail and your commitment to care at the Weisman!

The Facilities Coordinator's primary responsibility, with the Director of Security and Building Operations, is to care for and protect Weisman Art Museum's facility and its collections, and to safeguard museum staff, volunteers, and visitors in day-to-day operations. This operations staffer is a critical part of WAM's infrastructural team, coordinating facility access, routine cleaning and maintenance, and monitoring security and safety at WAM.

Current Job Duties:

Building Operations Assist (50%)

• Be the onsite point of contact on afternoons, evenings and weekends, or when Director of Security and Building Operations is away
• Assist the Director of Security and Building Operations with the care and protection of the museum facilities and its collections as well as the safety of its staff, volunteers, and visitors
• Assist with the monitoring of HVAC, security, and fire suppression systems
• Share on-call duties for after-hours emergencies
• Assist with coordination of Facilities Management work requests to ensure proper and timely repairs and maintenance of facility and grounds
• Perform regular custodial duties as assigned and as needed
• Obtain and maintain scissors-lift certification
• Obtain de-escalation training, first aid training and other trainings as required
• Perform lighting and infrastructure maintenance (painting, small hardware issues, etc) in building operations maintained areas
• Inventory, order, and maintain custodial supplies and paper products
• Manage shipping and receiving deliveries at loading dock
• Support Visitor Experience Coordinator with front of house duties, including greeting visitors at front desk, guarding art in galleries
• Support Events department to ensure programs run smoothly

Security Assist (20%)

• Assist the Director of Security and Building Operations with security monitoring of the museum, be the contact for UMPD and Facilities when needed for a variety of situations and/or emergencies (during open & after hours).
• Assist with enforcement of museum policy, stepping in for student staff and pro staff in situations with guests when the operations director is not onsite
• Support operations director when safety or security policies have been violated
• Assist with student/staff instruction on video monitoring functions and uses
• Assist operations director with planning of future security upgrades. Support operations director to design/implement security/safety trainings and scenarios for student staff and pro staff
• Be aware of and assist in monitoring the museum's compliance for security, safety, accessibility, and potential hazards
• Support operations director with regularly updating Emergency Procedure documents and disseminating information across all departments
• Assist with clearance, key logs, and alarm code management and documentation

Assist in the management of custodial staff (30%)

• Create and manage work schedules (semesterly, weekly, emergency & callouts)
• Assist in the hiring process and reference checks
• Respond to emergencies, call-outs or uncovered custodian shifts & needs
• Train, coach, structure and manage daily tasks and procedures
• Update manuals, procedures, and training materials
• Support operations director with liaising between pro staff and custodial staff
• Ensure students are on site for their shifts, are performing their duties, and are providing building maintenance as needed
• Assist with and coordinate custodial support during events
• Work interdepartmentally on student-staff engagement events and opportunities

Duties As Needed

• Accepting deliveries at the loading dock & ensuring correct items are received/correct department notified
• Inventory, order, and maintain custodial supplies and paper products
• Assist with and coordinate custodial support during events
• Assist with prep for museum accreditations and evaluations
• Work interdepartmentally on potential student-staff engagement events and opportunities
• Provide feedback on weekend needs and concerns

Required Qualifications:

• BA/BS degree or a combination of related education and work experience in building operations, maintenance, HVAC, and/or security to equal at least four years.
• Must be able to lift 50 lbs.
• Must be able to use stairs daily.
• Must have proficient computer skills and be willing to learn new systems controlling HVAC and security systems.
• Excellent communication and organizational skills required.
• Must be able to communicate effectively and respectfully across community sectors in a fast-paced environment with competing demands on schedules and time.
• Must be able to take direction and constructive feedback.
• Must be self-motivated and able to work independently.
• Must be willing to be certified to operate lift machinery.
• Supervisory experience required.

Preferred Qualifications:

• Knowledge and understanding of art museum operations and practices.
• Custodial experience.

Pay Range: $23.00 - $24.00 per hour, depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. A resume is required for consideration.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).