Administrative Officer 2

Are you interested in being part of a great team in a fast-paced office with opportunities for advancement and telework? If you would like to make a difference and have diversity in the work you do, then the Department of Drug and Alcohol Programs is the place for you. Join our Division of Budget and Procurement as an Administrative Officer 2 to help ensure our teams have the resources they need to reduce the human and economic impact of the disease of addiction!

The Administrative Officer 2 position will act as the Procurement Liaison for the Department. This position will monitor and oversee the Department's procurement resource account as well as process procurement requests for agency staff. You will also process solicitation and non-solicitation procurement; create shopping carts and purchase orders; process invoices; and prepare encumbrance adjustments, encumbrance liquidations, and other adjustments as needed. Our team will also rely on you to develop a reporting system to track procurement expenditures; provide technical assistance on contracting, budgeting, reporting, and procurement guidelines to office staff and other agencies; and provide backup to the other Administrative Officer 2s with the gambling program, procurement of training services, and the PA Overdose Prevention Program.

This is a rewarding job that aides in the Department's mission to lead the Commonwealth's effort to prevent and reduce substance use disorder and gambling addiction. Apply for this excellent opportunity to work with friendly and helpful staff while achieving your professional goals.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) full-time, with the exception of reporting to the office one day per month and for special events as necessary. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Free parking!
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree;
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.