Sr Administrative Assistant

Our Company

Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

The Opportunity

We are looking for a motivated Sr. Administrative Assistant to provide administrative support to leadership in our Corporate Development team. Collaborate closely with executives, Adobe's customers and partners, and senior leaders, E-team and SVP EAs, event coordinators and broad teams of product, engineering, legal, sales, marketing, etc.

A successful candidate will have a proven track record of working in an accelerated environment with meticulous attention to detail. We thrive in ambiguity, be willing to roll up your sleeves with the team. Build rapport internally and with external partners. Demonstrate strong judgment, a high level of professionalism and confidentiality. Be resourceful in identifying the right collaborators, navigating Adobe's matrix to get results, and adept at managing and resolving scheduling conflicts across multiple calendars to keep priorities on track.

What You'll Do

* Extensive scheduling for Sr. Director and Directors, calendar coordination and managing complex, cross-geo multi-time-zone and changing calendars, working through scheduling roadblocks while optimizing for the needs and priorities of the business.

* Filter and manage requests for internal & external commitments for above.

* In collaboration alongside the Chief of Staff and VP EA, coordinate special projects including: Offsites, team building activities, and all-staff meetings.

Assist in coordinating and communicating about organization-wide engagement and social events. Be available to provide onsite support for meetings.

* Manage budget for team activities, working with Chief of Staff.

* Help onboard new Corp Dev team members: equipment, first week 1:1 scheduling, welcome gifts, working with hiring managers.

* Regularly collaborate with cross-functional Administrative & Executive Assistants to create a harmonious support network for our leaders, amplifying their effectiveness. Provide back up for vacation/illness

* Anticipate and resolve challenges with initiative and efficiency; proactively identify ways to improve how we work

* Showcase Project Management skills as well as prioritizing work and balancing several workstreams at a time

* Maintain organization distribution lists and charts, ability to review data with a keen attention to detail.

* Support and own specialist projects on an as-needed basis

What is Needed to Succeed

* BA/BS degree preferred OR 5 + years of administrative experience OR equivalent practical experience

* Positive, proactive, and can-do attitude in a fast-paced, ever-changing global environment

* Take initiative, regularly identifies process improvements and ways to streamline complex efforts

* Exceptional ability to prioritize conflicting demands and meet deadlines with little direction

* Strong organizational skills, attention to detail, business acumen and timely follow-through with minimal direction

* Excellent written and interpersonal communication skills

* Ability to handle confidential information with integrity and exercises discretion

* Confidence and strong decision-making skills

* Technical proficiency with productivity applications from Adobe, Microsoft, Slack and others

* Eagerness to build a network with other administrative and executive assistants at Adobe and cooperate as a team

* Ability to travel occasionally to provide support at events/conferences

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

California:

Fair Chance Ordinances

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances.

Colorado:

Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:

Massachusetts Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Adobe is proud to be an Equal Employment Opportunityemployer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.

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