CTD Temporary Summer Office Manager, PreK - Grade 5

Department: Temp Center
Salary/Grade: TMP/01

Office Manager

CTD Summer Day Camps, PreK-Grade 5

Office Managers (OMs) provide administrative support to the Site Coordinator and Assistant Site Coordinator and to CTD administrative staff. OMs help manage the day-to-day activities for the site office of the summer day camp program. Tasks include, but are not limited to, staffing the academic office, attendance tracking and verification, basic first aid for minor student issues, coordination of on-site technology, family communication, running errands, assisting staff with copies and supplies, and other clerical tasks.

Employment Dates and Compensation

• Training and Pre-Session hours
  • ~2 hours for online admin training in May (TBD)
  • ~1.5 hours for online site team training in June (TBD)
  • June 25 in-person training at CTD educators conference (~8:00-4:00) at NU Evanston Campus
  • On-site, mostly part-time hours (~20hr, including the educators conference 6/25): June 22-26
• Full-time, on-campus work during session: June 29 - August 7, 2026
  • Hours: Monday - Friday, most days 7:45am to 4:15pm, includes an hour unpaid break
  • On-Site work is either at the Chicago or Evanston site location
• Salary: $19 per hour; 37.5 hours per week

Site Information

• Chicago Site: South Loop Middle School, 1601 S Dearborn St, Chicago IL 60616

• Evanston Site: St. Athanasius School, 2510 Ashland Ave, Evanston IL 60201

Qualifications

• Exceptional organizational, communication, and customer service skills; detail orientation and ability to solve problems creatively.

• Office or project management experience required.

• Must be flexible and have a positive attitude while working in a fast-paced environment.

• Computer proficiency and experience with cloud-based computing is required.

• Must be able to traverse distances of at least one-half mile with or without accommodation.

• Must have a valid U.S. driver's license.

• Must be able to lift 40 + lbs.

General Responsibilities

• Manage daily communications regarding student, staff, scheduling, and academic issues.
• Be knowledgeable of administrative policies and NU procedures that must be implemented in the summer program office.
• Accurately track purchases and receipts, maintain accurate financial records; communicate regularly with CTD program coordinators regarding requests, purchases, and budgets.
• Provide front-of-house hospitality and customer service to internal and external program stakeholders.
• In coordination with the Supply Coordinator, deliver and pick up needed supplies from external classroom sites as needed.
• In coordination with Technology Coordinator, manage and troubleshoot technology/hardware requests and scheduling.
• Assist with preparations for the program and distribution of class and staff lists and other program materials.
• Learn, uphold, and implement CTD policies and procedures, including the CTD Honor Code.
• Assist CTD administrative staff in preparing for instructional staff training.
• Triage student health supports to identify necessary care for students who aren't feeling well.
• Oversee procedures for and accurately record student attendance.

Assume program-related responsibilities as reasonably requested by CTD directors and administrators

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.