Project Coordinator - NC

Egan Company
life insurance, vision insurance, parental leave, paid time off, paid holidays, 401(k), retirement plan, profit sharing
United States, North Carolina, Raleigh
Dec 06, 2025
Overview: Egan Company is seeking qualified candidates for the position of Project Coordinator located in Raleigh, North Carolina. The Project Coordinator provides administrative and project support for the Industrial Controls team, including supporting Group Managers, Field Leaders, Project Managers, Engineers, and provide back-up administrative support for other areas in the office when needed. * For this position you would need to live close to Raleigh, NC since you will be working on-site * The basic responsibilities of the Project Coordinator include but are not limited to the following: Project & Administrative Support Support our Industrial Controls group with the everyday project tasks that keep things moving - meeting minutes, drawings, amendments, supply requisitions, RFIs, submittals, and general documentation. Work closely with project managers on invoicing, proposals, customer communication, and assembling subcontract agreements. Track electrical permits across multiple jurisdictions and keep status updates current. Maintain project logs, trackers, and shared documentation so the team has clear, accurate information. Help with project kickoffs, V-Model documentation, and close-out materials. Print plans, organize documents, and upload project files into ACC Build. Assemble O&M manuals, IR scan reports, and other project deliverables. Run job labor reports, job status reports, and similar project metrics. Qualification, Compliance & Documentation Complete qualification packages and company profile requests, coordinating with Safety, Finance, and other departments as needed. Prepare contractor prequalification forms and help manage subcontractor compliance documentation. Request certificates of insurance, bid bonds, performance bonds, and payment bonds as required. Keep filing and recordkeeping accurate and up to date. Municipality Electrical permit filing and tracking. Shipping, Logistics & Supply Chain Support Coordinate incoming and outgoing shipments with Egan's home office and track deliveries to field teams. Assist with purchasing materials and keeping supply chain needs organized. Make occasional credit-card purchases for materials and keep documentation clean. Obtain RMAs and help manage material returns when something needs to go back. Tool Inventory & Shop Support Track tools and equipment moving in and out of the shop so field teams always know what's available. Keep the tool areas organized and help maintain accurate tool documentation. Support field leaders with equipment or shop-related requests. Occasionally driving the office truck out to a job site with tools or materials, helping with planning oversight issues. Employee Onboarding & Culture Support Take part in onboarding new hires and help them get settled with what they need on day one. Coordinate team meetings, customer events, and group outings, including venue research and food/beverage orders. Team Support & General Duties Provide backup coverage for other Project Associates during vacations or time off. Schedule group meetings, maintain team calendars, and keep digital and physical filing systems organized. Assist with travel arrangements when the team needs support. Step in on additional tasks and general office needs as they come up - everyone pitches in to support the group. Office & Vendor Coordination Keep the Raleigh office running smoothly - clean, safe, organized, and ready for our teams and customers. Serve as the go-to contact for building vendors (cleaning crew, pest control, HVAC, etc.) and make sure scheduled work gets done and any issues get closed out. Stay on top of day-to-day facility needs so the team has what they need to do their work. Position Requirements: High school diploma or equivalent; Associates or Bachelor's degree preferred but not required. Previous experience with office administration, general office support or related roles Experience in the construction industry and/or working with contractors is highly preferred, but not required. Qualifications: Highly organized multi-tasker who works well in a fast-paced environment. A high degree of resourcefulness. Proficient computer skills including Microsoft Office and/or Google Suite (Word, Excel and/or Google Docs, Google Sheets) Excellent written and verbal communication skills. Ability to communicate effectively and partner with all levels of internal and external customers. Strong focus on providing exemplary customer service. Positive, upbeat attitude. Excellent time management skills and the ability to prioritize work. Strong sense of responsibility and attention to detail. Proactive and self-starter. Able to work independently and as part of a team. Strong work ethic, flexible, willingness to learn new things. Excellent problem-solving skills and creative mind with an ability to suggest improvements. Working Conditions: Performance of duties will mostly be in the office. Must be able to stand or sit for extended periods of time. Benefits, Perks and Pay Beyond the Industry Standard Egan supports team members and their families with comprehensive benefits. From robust healthcare benefits and generous paid time off, to flexible working options and career growth opportunities, Egan is committed to providing a workplace that helps you thrive both personally and professionally. Health and Well-being: in addition to medical, dental, vision insurance options, flexible spending accounts, life insurance, short-term, or long-term disability coverage, you're offered comprehensive mental healthcare and support for you and your family Retirement Plan: we offer robust retirement benefits with a 401(k) plan with company matching contribution and profit sharing Time-Off Programs: to help you recharge you'll enjoy a generous PTO program and paid holidays Professional Development: we support education or career growth by offering educational assistance and regular learning and development opportunities Paid Parental Leave: utilize parental leave which allows for paid time off with a new child Rewards and Incentives: we recognize your contributions through additional rewards or compensation that may include an annual discretionary bonus, lead incentive program, and safety buck program Community Involvement: our "Beyond the Jobsite" program supports causes in the communities in which we live and work through regular volunteer events to connect with each other and help those in need The benefits information listed above may not apply to union positions (benefits for union roles are governed by applicable collective bargaining agreements) nor part-time and temporary roles. View more information online about Egan's investment in benefits for you. Strong Culture Built on Values and Keeping Promises At Egan, you'll be part of a team that shares a passion for redefining the industry by setting a new standard of customer care. Together, we'll promote teamwork, embrace innovation, act with integrity, pursue growth, and prioritize safety. You'll have the opportunity to grow and develop in a company committed to providing the growth and success you're looking for, both for yourself and for the customers you serve. You'll love being part of success shaped by the strength of our team, which is enhanced by: Solid history as a legacy leader in specialty contracting and system integration for over 80 years Private ownership and operations by employees who work in the company (not a holding company or private equity firm) Engaging leadership who prioritizes your safety, your development, and your impact A proven track record of employee retention and loyalty Flexible and hybrid workplace models that prioritize collaboration and customer needs From general contractors and architects to building owners and facility engineers, Egan collaborates throughout the entire construction or project process with the shared goal of maintaining best-in-class relationships with our internal teams, customers, and business partners. At over 1,000 employees occupying our offices and work sites, we aim to ensure every project is done with quality craftsmanship, integrity, and an aggressive commitment to safety. In fact, we're proud to be recognized as one of America's Safest Companies for recurring years. Application Instructions and Employment Practices Egan Company will not discriminate against or harass any employee or application for employment because of race, color, creed, religion, national origin, sex (including pregnancy, gender identity, sexual orientation), disability, age, genetic information (including family medical history), veteran status, marital status, familial status, local human rights commission activity, or status with regard to public assistance. We do not accept application materials by mail or email except as a reasonable accommodation for qualified disabled applicants. Individuals who are unable to use our online process due to a disability should email recruiting@eganco.com. Creating and maintaining a safe and drug-free working environment is important to all of us. Employment with Egan requires successful completion of a pre-employment drug screening. We also participate in E-Verify. Egan reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. Any resume submitted to any employee of Egan without a prior signed search agreement will be considered unsolicited and the property of Egan. No agency emails, calls, or solicitations will be accepted without a valid agreement.