Project Assistant

Responsibilities:

• Assist with all planned and reactive needs from our Field Installation team which travels around the country installing multimillion-dollar automated conveyance systems in the E-Commerce Industry.
• Setting up, maintaining, and monitoring equipment.
• Track and submit team on-site work hours.
• Provide back up to preparation and shipment of documents/drawings/labels needed in the field.
• Documenting and following up on important actions and decisions from meetings.
• Ensuring project deadlines are met.
• Undertaking project tasks as required.
• Creates and streamlines processes and procedures for efficient and successful projects.
• Communicate with other departments as necessary to ensure group and company activities are synchronized and necessary processes are created/implemented.
• Attend appropriate training or self-trains to continuously improve skillsets.
• Reports to a supervisor.

(1) Procurement of various materials/items:

• Tools for new tool sets or replenishment of existing sets
• Submit request for repair of Hilti leased tools
• Accessory items such as pallet jacks, white boards, shelving units, tables/chairs
• Consumable items such as welding wire, caution/danger tape, saw blades, drill bits, buffing pads, grinding wheels, PPE gear, etc.
• Monitor Brady label rack to ensure min/max levels are being managed properly by vendor

(2) Administrative duties:

• Calendar management for team managers and provide support when needed.
• Set up, host and conduct meetings as needed.
• Booking conference rooms when needed
• Requesting lunch orders (and breakfast) for meetings as needed
• Document preparation and/or updating for meetings, team updates, etc.
• Note taking during meetings as needed
• Reserve work cubicles for incoming/visiting team members when needed
• Create and/or update documents via Smartsheet, Word, PowerPoint, Visio and Excel

(3) Assist with new hire onboarding and training:

• Set up pre-start call with new employees prior to start date to discuss what they can expect, travel, training, attire and answer any questions new employee may have
• Get a corporate card application completed by new hire prior to start date to have it processed and in hand on start date
• Provide link to expense reimbursement direct deposit form on start date to new employee
• Identify company phone preference prior to start date (iPhone or Samsung).
• Submit IT Service Hub ticket to obtain equipment and appropriate software prior to start date.
• Set up trainings with appropriate people/areas reserving conference rooms to conduct training.
• Create training itinerary to provide new employee as well as trainers.
• Create training binder with copies of all training materials and appropriate information needed.
• Conduct training with new employees on topics such as timecard submission, PTO request entries, booking travel/Concur booking tool, Amex corporate card account & management, Expense report creating and entry

Position Requirements:

• A high school diploma or GED equivalent.
• At least five (5) years of experience in an administrative role.
• Demonstrated ability to Self-Manage.
• Exceptional organizational, verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, PowerPoint, Excel, and Outlook.
• Competency in Smartsheet.
• Competency in MRP (Material Requirements Planning) system.
• Knowledge file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.
• Must be able to work a 6:00 am to 3:00 pm schedule and overtime as needed.
• Must be able to type 50+ words per minute.

Preferred Qualifications

• Previous administrative experience in the manufacturing, field installation, automation, and/or construction field.

Intralox's benefit program is a major part of an employee's total compensation from the company. Hired applicants may be eligible for benefits including health, dental, vision, and disability insurance, paid time off, 401K, flexible spending account, life and AD&D insurance, long term care, tuition reimbursement, and additional voluntary benefits.

The salary range provided is a good faith estimate representative of all experience levels. Intralox considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training and key skills. Therefore, we encourage all qualified applicants to apply regardless of their salary expectations.

The position is eligible for one of the following: commissions, discretionary incentives, or production incentives according to the terms of those plans.

Salary Range: $50,200 to $98,700