Executive Administrative Assistant 3

We are partnering with a globally recognized leader in innovation, driving progress across various sectors through groundbreaking technology and a commitment to empowering every person and organization to achieve more.

This organization is at the forefront of shaping the digital future, creating solutions that impact millions worldwide. Join a team dedicated to excellence and making a tangible difference in the technological landscape.

We are seeking a highly skilled and dynamic individual to join a central staff team, providing essential support to a key leader within the organization.

This is an incredible opportunity to be the operational backbone of a high-impact team, directly contributing to the smooth functioning and success of critical initiatives. Your meticulous organization, proactive communication, and ability to manage complex logistics will be pivotal in enabling executive productivity and ensuring strategic objectives are met. If you thrive in a fast-paced environment and are passionate about providing exceptional administrative support, this role offers significant influence and engagement at the highest levels.

What You'll Do:

As a vital member of the team, you will:

Provide comprehensive calendar management for a senior leader, expertly navigating complex scheduling demands.

Orchestrate all aspects of meeting preparation and logistics, including ensuring timely delivery of materials, securing appropriate venues, and managing attendee lists.

Craft and deliver professional, polished communications to executive teams and external partners, maintaining a high standard of correspondence.

Proactively drive prioritization decisions and ensure continuous, clear communication with management and central staff.

Assist with executive travel arrangements and expense reporting, ensuring seamless execution.

Lead and manage various end-to-end projects, from coordinating and executing team events to overseeing onboarding and offboarding processes, and other special initiatives.

Develop and manage workback schedules and checkpoints to ensure successful event outcomes. * Oversee the procurement of team hardware for new hires and departing employees.

Must-Have Qualifications:

Minimum of 5-7 years of relevant administrative experience, demonstrating a robust background in supporting high-level professionals.

Demonstrated proficiency with standard office applications, including word processing, spreadsheet, and presentation software.

Exceptional ability to maintain discretion and handle sensitive, confidential information with the utmost integrity.

Proven commitment to a long-term engagement, with a strong preference for candidates available for a full 18-month duration.

Ability to commence work promptly.

Excellent verbal and written communication skills, particularly in interactions with executive leadership.

Extensive experience in a fast-paced environment, coupled with the ability to effectively multitask and manage competing priorities.

Ability to lift at least 10 lbs.

Nice-to-Have Qualifications:

Bachelor's Degree in Communication or Business.

Advanced experience working directly with executive-level leaders.

Superior verbal and written communication skills, coupled with strong customer service and interpersonal abilities.

Demonstrated capacity to work autonomously and manage time efficiently.

A proven track record of maintaining organized and confidential information in accordance with company policies.

Potential for extension based on performance and business needs.

About Aquent Talent: Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.