Senior Research Administrator

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 2/14/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

* Resume is required.
* Cover letter is preferred.

Job Summary

The Senior Research Administrator manages the organization, planning, establishment, and monitoring of fiscal budget control of grant and contracts administration, proposal submissions for faculty and unit research programs. This role provides comprehensive pre-award and post-award services related to grants management, proposal preparation and review, award administration, and financial activities. The position manages high volume and highly complex transactions. Reviews and guides others in the review of financial and administrative management requirements of grant and contract proposals, awards, and transactions to ensure compliance with institutional and sponsor policies.

Core Responsibilities

1. Manages, plans and directs the day-to-day work of staff, provides supervisory guidance, and sets priorities for the team to ensure take completion. Ensure quality of tasks and services provided by self and for professionals supporting grants and contracts administration.
2. Provides guidance and counsel on a wide variety of highly complex research administration matters to principal investigators, senior unit administrators, department heads, deans, and less experienced unit staff.
3. Administers multiple programs, and projects.
4. Provides comprehensive proposal support to principal investigators on highly complex grant or contract proposals which require task budgets, option years, multiple investigators, and multiple sub awards. Assists Principal Investigator with the development of budget and budget justification, interpretation of sponsor's proposal requirements. Provides a list of required proposal documents. Serves as the primary point of contact for the proposal process coordinating with the central office.
5. Administers the financial and administrative aspects of complex grants and contracts with organization-wide impact.
6. Reviews, approves, and reconciles award expenditures. Provides highly complex projections, analysis, financial reports, and recommendations. Reviews and approves cost transfers. Reviews cost-share requirements and documentation. Supports Principal Investigators with effort reporting requirements and subrecipients monitoring.
7. Serves as the liaison between the Principal Investigator and central offices.
8. Advises Principal Investigators on matters related to applicable compliance requirements related to the use of human or animal subjects in research, financial conflicts of interest, and biosafety.
9. Makes staffing recommendations and provides performance management for direct reports.
10. Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field.
• Five (5) years of related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Knowledge, Skills, and Abilities

• Relationship Management
• Grant Management
• Supervisory Experience
• Microsoft Office
• Time Management
• Measuring Effectiveness
• Regulatory Compliance

Working Conditions

• Work location is Downtown Campus.Work Modality is 2-3 days in the office.
• Office Environment.
• Requires the regular engagement of colleagues within and outside of the unit, principal investigators, unit business officers, and sponsor representatives.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasional.

This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.