Subcontracts Administrator

Empower AI is AI for government. Empower AI gives federal agency leaders the tools to elevate the potential of their workforce with a direct path for meaningful transformation. Headquartered in Reston, Va., Empower AI leverages three decades of experience solving complex challenges in Health, Defense, and Civilian missions. Our proven Empower AI Platform provides a practical, sustainable path for clients to achieve transformation that is true to who they are, what they do, how they work, with the resources they have. The result is a government workforce that is exponentially more creative and productive. For more information, visit www.Empower.ai.

Empower AI is proud to be recognized as a 2024 Military Friendly Employer by Viqtory, the publisher of G.I. Jobs. This designation reflects the company's commitment to hiring and supporting active-duty and veteran employees.

The Subcontracts Administrator is responsible for managing all procurement actions (subcontractors and buying). This role performs the full range of procurement lifecycle activities, from supporting government RFP releases through subcontract execution, administration and closeout. This is a hybrid role and requires working onsite Tuesday's and Wednesday's in our Reston, Va. office.

Responsibilities:

Review prime contract RFPs and develop compliant subcontractor RFP packages aligned with program objectives, applying required FAR/DFARS flowdowns and support accurate Terms and Conditions negotiations consistent with our policies and customer requirements
• Experience supporting proposal efforts, including pricing and cost analysis
• Coordinate directly with subcontractors to ensure complete, accurate, and timely proposal submissions
• Prepare subcontract-related proposal documentation, including price and cost analysis narratives to support CPFF, TM, FFP program types
• Track subcontract funding/ceilings, burns, and required actions; coordinate with program control/finance and contracts to support funding updates and invoice resolution
• Draft, negotiate, and administer subcontracts, purchase orders, teaming agreements, and non-disclosure agreements
• Provide guidance to non-procurement stakeholders on subcontracting processes, compliance requirements, and risk considerations
• Strong negotiation skills and strategies
• Identify opportunities for process improvements and contribute to procurement best practices
• The ability to work independently with minimal oversight, manage multiple priorities and maintain a high level of customer satisfaction is essential
• Perform other related duties as assigned

Requirements:

• Bachelor's Degree (preferably in Business) or equivalent related experience
• 4+ years working as a subcontract administrator in a government contracting firm
• Experience with an enterprise procurement system (ideally Costpoint or Unanet)
• The ideal candidate has a strong working knowledge of the Federal Acquisition Regulation (FAR) (and DFARS, as applicable)
• Organized, detail-oriented, and compliance-minded without losing sight of program objectives
• Strong written and verbal communication skills, with the ability to interact effectively with program management and senior stakeholders
• Comfortable working in a lean, collaborative environment and enjoys having broad responsibility and visibility across programs.
• This individual is adaptable, proactive, and able to shift priorities as needed to support program and team needs.

Preferred Experience:

• Experience working in Unanet
• Experience in a CPSR certified environment. Assemble, maintain and audit procurement files in accordance with CPSR and internal compliance standards
• FFATA experience
• CHESS experience
• Experience supporting both small and large government contractors

Physical Requirements:

This position requires the ability to perform the below essential functions:

• Sitting for long periods
• Standing for long periods
• Ambulate throughout an office
• Ambulate between several buildings

All hiring and promotion decisions at Empower AI are based on merit to bring the best talent available to contribute to our firm's overall success. It is the policy of Empower AI not to discriminate against any applicant for employment, or employee because of age, color, sex, disability, national origin, race, religion, or veteran status. Empower AI is a VEVRAA Federal Contractor.