New

Administrative Support Specialist

University of North Carolina Charlotte

$19,584 - $23,452

United States, North Carolina, Charlotte

Mar 20, 2026

Administrative Support Specialist

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Part-time
If time-limited, note appointment end date
Hours per week	22
Months per year	12
Position Number	000785
NC Salary Grade Equivalency	NC09
Classification Title	Administrative Support Specialist - Journey
Working Title	Administrative Support Specialist
Salary Range	$19,584 - $23,452
Anticipate Hiring Range	$19,584 - $23,452
FLSA Status	Non Exempt
Division	Academic Affairs
Department	Academic Services (Adm)
Work Unit	Career Center
Work Schedule	Flexible hours; prefer 4 days/week with two days starting at 8:00am or staying until 5:00pm.
Primary Purpose of Position	The primary purpose of this position is to manage all departmental purchases and travel for the Career Center. This position will serve as the department expert to execute all department purchases via 49erMart, P-card, order from Chartwells/Compass, and handle all travel reservations and payments. Additionally, this position serves as the primary backup for the daily eCommerce Credit Card deposits; reconciles P-Card expenses via Concur; is responsible for vendor set-up and staff reimbursements via esDPR; vendor refunds via eCR; maintains and orders office supplies; assists with all career fairs and files. This position will also enter student Niner Works hiring forms for the Career Center's Gig Intern program and SECU summer intern program.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school and one year of related office experience; or an equivalent combination of education and experience. Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties	Makes travel arrangements and payments, as well as completes travel authorization /reimbursement forms Provides support to all career center teams handling all department purchases via 49erMart, pcard and ordering from Chartwells/Compass, as well as reconciling all P-Card purchases Enters student hiring forms through Niner Works for the Gig Intern Program and SECU Summer Intern Program Primary backup for the daily eCommerce Credit Card Deposit
Other Work Responsibilities	Attends/Assists at all Career Fairs Assist in the maintenance and ordering of office supplies and files Handles new vendor set up and refunds Other tasks as requested
Departmental Preferred Experience, Skills, Training/Education	Experience supporting teams administratively and with strong customer service skills is preferred. Experience managing end-to-end travel logistics, including authorizations, complex arrangements, and timely reimbursement processing Experience in 49erMart (or similar e-procurement systems) and hands-on experience with P-Card purchase reconciliation. Prior experience coordinating catering or event services through Chartwells/Compass Group.
Necessary Licenses or Certifications
Work Location	University Career Center - 150 Atkins
Posting date	03/19/2026
Closing date	03/26/2026
Proposed Hire Date	05/04/2026
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the *finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.* Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience?
- Yes - I have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience
- No - I do not have at least a high school diploma /GED and at least one year of related office experience.
*
Do you have experience supporting teams administratively and strong customer service skills? Please explain:

(Open Ended Question)
*
Do you have experience managing end-to-end travel logistics, including authorizations, complex arrangements, and timely reimbursement processing? Please explain:

(Open Ended Question)
*
Do you have experience in 49erMart (or similar e-procurement systems) and hands-on experience with P-Card purchase reconciliation? Please explain:

(Open Ended Question)
*
Do you have experience coordinating catering or event services through Chartwells/Compass Group?

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest

Optional Documents