Facility Administrative Assistant

Who we are

For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.

Our Vision

Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.

Our Business

Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.

Our Value

Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world.

All that we're missing is you. Apply today!

About the role

The Facility Administrative Assistant will perform administrative duties for the Dolton, IL Facility. This fast-paced role involves numerous tasks requiring advanced organization and prioritization skills. The Facility Administrative Assistant has an excellent discernment for exercising discretion and confidentiality with sensitive matters and tasks. Duties include the following, but is not limited to:

Responsibilities:

• Support the Facility Manager and management team as needed.
• Support the billing department by assisting with invoices and receipts.
• Liaison for timekeeping system assistance and resolving issues.
• Assist in welcoming new hires, completing the I-9, and other HR related tasks as assigned.
• Gather and provide metrics to the Facility Manager and other management team members.
• Prepare and update excel spreadsheets, PowerPoint presentations, ad-hoc reports for management and Human Resources, etc.
• Communicates corporate, regional and facility announcements and programs.
• Prepare and scan documents.
• Assist operations in scanning and uploading E-Manifesting requirements.
• Process department purchases and create purchase and procurement orders.
• Print and deliver labels and manifests to drivers.

• Input production data into relevant systems (Silvanus, Excel, NetSuite, PC Scales, etc.).
• Create and track inbound and outbound orders.
• Track and report information to clients and external stakeholders monthly, quarterly, and semi-annually.
• Support operations team with inventory tracking and reporting.
• Aid with internal and external audits and downstream vendor due diligence.
• Create various production and management reports.
• Perform office duties such as filing, typing, organizing, manual updates, report updates, and other clerical tasks.
• Assist with coordinating and communicating meetings and events, such as tours, training, meetings, company initiatives, etc.
• Assist with basic accounting duties, such as A/P, A/R, etc.
• Provide administrative support by ordering supplies, sending mail/UPS/packages, handling deliveries/pick-ups, organizing travel arrangements and expenses, managing schedules, etc.
• IT and telephone liaison - communicate with corporate IT about issues at the facility and assist office personnel with IT inquiries as applicable.

Requirements:

• High school diploma or GED (General Education Degree) is required.
• Demonstrated at least 3 years of experience with office administration, accounting-based functions or in a related area (5 years preferred)
• Experience in the waste or recycling industry preferred.
• Proficient in Microsoft Office, specifically Outlook, Word, and Excel.
• Excellent written and verbal communication skills.
• Strong organizational and prioritization skills.
• Excellent time management skills: ability to multi-task, organize, and prioritize work with a sense of urgency
• Strong written and verbal communication skills in English (i.e., spelling, punctuation, grammar, etc.)
• Proficient in presenting information to individuals and small or large audiences
• Reasoning/Critical thinking skills: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must be able to deal with problems involving variables in standardized situations.
• Self-starter - must be able to demonstrate ability to be proactive with problem-solving skills and ownership of tasks and initiatives.
• Ability to retain and recall training and critical information as applicable in necessary situations.
• Walking, standing, and/or sitting for extended periods.
• Provide a high level of customer service.
• Ability to use sound judgment and problem-solve in a fast-paced environment.
• Ability to collaborate and build effective relationships at all levels of the organization.
• Ability to follow detailed oral and written instructions.
• Ability to work on-site regularly.

All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities.

Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

Pay Transparency

Reworld is committed to paying its staff equitably, and we strive to provide competitive compensation and benefits packages. The range below reflects Reworld's reasonable estimate of base pay for this role based on primary posting location. It is expected that most qualified candidates in this location will fall within the posting range. The final salary offered for this role will be determined based on factors including, but not limited to: experience, education, geographic location, skills and competencies, travel requirements and/or union contracts (if applicable). Pay ranges are reviewed from time to time and may be modified in the future.

Our DEI Commitment

Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.

Know Your Rights (Click to view poster)

If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the 'Contact Us' button. Under Inquires, select 'Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a 'Job Application Accommodation Request'.

Attention Staffing Agencies & Search Firms

Reworld may sometimesselectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role)has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.