Clinical Admin

The Clinic Admin reporting to the Manager of Occupational Health & Audiology is responsible for administrative duties required to support the medical teams across all sites to include the provision of administrative support to the Medical Director, Medical Manager, and support staff.

Job responsibilities include:

Managing the Director's and Manager's calendars, fielding telephone calls, preparing PowerPoint presentations, arranging conference calls, scheduling meetings and independently drafting internal and external correspondence
• Updating and maintaining electronic shared files, forms, and SharePoint sites for the Medical Team
• Assist in document control for operating procedures, training and onboarding processes, and multi-department directives
• General project management support including funding and contract approval tracking, meeting minutes, etc.
• Making travel arrangements, preparing/submitting expense reports for the management team and the department, and processing visit requests to required sites and naval shipyards
• Generating IT Service requests and Communication Work Orders, coordinating office moves and telephone installations, as well as managing general ad hoc office duties
• Process medical releases, incoming and outgoing
• Overview of Clinic(s) appointment scheduling
• Monthly reporting for OSHA medical surveillance and medical metrics
• Maintaining department wide job task analyses
• Must be able to resolve unexpected issues and exercise independent judgment facilitating department/floor operations
• Other duties as assigned

Required Qualifications

• High School Diploma
• 5+ years of administrative experience
• Highly proficient skill level in Microsoft Office suite, including an advanced skill level of PowerPoint with a demonstrated ability to develop and refine presentations.
• Excellent verbal and written communication skills with all levels of management, customers, and sites

Preferred Qualifications

• Bachelors Degree
• Administrative experience at the senior/executive level

• Must be a team player and work effectively with all staff members
• Must be resourceful and possess the ability to work independently