Office Manager

The Office Manager is an experienced and knowledgeable professional who ensures the smooth daily operation of the UCLA Technology Development Group by performing administrative and analytical functions, and providing support for day-to-day operations.

1. Position organizes and implements meetings, appointments, and travel and entertainment arrangements, for in-house and off-site events. Serves as the central point of contact for office activities. Acts as a central liaison for information related to the department for both ancillary departments and external organizations, as needed. Prepares correspondence, PowerPoint presentations, and other written materials for department management. Edits and proofreads written materials for accuracy and marketing consistency.

2. Researches and proposes systems to improve operational efficiency. Analyzes office trends and prepares reports and analyses to include summaries of financial transactions, evaluation of current and proposed services, etc. for management review and decision-making.

3. Responsible for handling low-value procurement, office space inventory and maintenance, vendor management, and ensuring department compliance with applicable university policies and practices. Prepares reports and analyses to include summaries of financial transactions, evaluation of current and proposed services, etc. for management review and decision-making.

4. Works with the Assistant Director of Marketing & Communications and Department Management to maintain and update TDG website to better communicate the organization's mission. Produces and distributes marketing collateral materials. Provides onsite support for TDG events as needed.

5. Exercises the utmost discretion in managing sensitive information learned in the course of performing their duties.