Administrative Assistant

About the Role

AVIAN is seeking an Administrative Assistant to provide administrative support to staff with office management responsibilities to include budgeting and personnel records. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials in addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements).

Join a Company Where You Can Make a Real Impact - and Own a Piece of the Future

Are you energized by the idea of helping a company grow smarter, serve our customers better, and connect more deeply? Do you thrive in an environment where your ideas matter, your voice is heard, and your work drives real results? If so, we'd love to meet you.

We're a mid-sized, employee-owned company on a mission to create meaningful value for both our employees and our customers. That means we're not just looking for someone to fill a seat - we're looking for someone who wants to build, innovate, and evolve with us.

Our company primarily serves the Navy and other Department of Defense clients, offering a dynamic environment where your expertise will make a difference.

Responsibilities

Manage schedule for executive.
• Resolve scheduling conflicts for executive and outside agencies.
• Control user and visitor access to the facility using the Joint Personnel Adjudication Systems and the Joint Clearance and Access Verification System (JPAS/JCAVS)
• Provide base access via BASICS II
• Utilization of the Defense Travel System
• Familar with DISS and schecudling base visits and submitting visit requests for CIV/MIL personnel
• Receive and establish accountability for incoming classified material
• Provide the proper preparation and transmittal of classified material
• Update and maintain personnel security files
• Familiar with Infosec: 5200 series volume 1-4 DoD protection of information
• Maintain building and area access control systems
• Ensure that personnel within their purview are kept abreast of changes in policies and procedures

Required Experience:

• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Three or more years of experience in office management, filing, and related office equipment operations.

Desired Experience:

• Knowledge of the NAVAIR travel system DTS (Defense Travel System).
• Knowledge of JPAS (Joint Personnel Adjudication System).
• Knowledge of CMP (Common Message Processor) system.
• Knowledge of BASICS II (Base Access Security Information Control System).
• Must be able to obtain and maintain a Department of Defense security clearance.
• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
• The salary range for this role is $65,000-$85,000 (The offered rate will be based on the selected candidate's knowledge, skills, abilities, and/or experience and in consideration of internal parity.)

About being a part of Team AVIAN

As an employee-owner, you'll be a catalyst for progress - helping us find new opportunities with current or new customers, company efficiencies, streamline processes, and bring people and ideas together in smarter ways. Whether it's helping us optimize workflows, enhancing the employee experience, or delivering more impactful solutions to our customers, your inputs will have reach and relevance across the organization.

Taking care of each other is a cornerstone of our AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn't stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

You'll Succeed Here If You...

• See opportunities where others see routine
• Are curious, collaborative, and passionate about making things better
• Enjoy connecting dots across teams, tools, and tasks
• Believe in doing the right thing the right way - even when no one's watching
• Play an active role in our growth, using your ideas and initiative to shape how we work, serve, and succeed together
• Embrace a "one team" mindset knowing we are stronger together through trust, transparency and teamwork.
• Understand the power of ownership - and are excited to be part of an employee-owned culture

Why Join Us?

• Employee Ownership: We're not just building a company - we're building a legacy. As an employee-owner, you'll share in our success and have a direct stake in our future.
• Real Growth: We're expanding, evolving, and exploring new ways to serve. Your contributions will shape our direction and help us grow stronger.
• Purpose-Driven Work: Every improvement you help make is one that adds value - not just for us, but for the people and missions we support.
• Culture of Collaboration: We're big enough to take on meaningful challenges, but small enough that everyone still knows your name.
• Comprehensive Benefits Package: Designed to support your health, financial security, and overall well-being, our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans.
• Flexible Leave Benefits: we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally and offer flexible and paid time off, 11 paid holidays, paid sick leave, maternity and bonding leave, and military training leave.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran's status.