New

Administrative Associate II

University of Georgia

retirement plan

United States, Georgia, Athens

Aug 05, 2026

Posting Details

Posting Number	S15566P
Working Title	Administrative Associate II
Department	Terry-Executive Education
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Typically, Monday through Friday 8:00 am - 5:00 pm
Advertised Salary	$42,000-$44,300 + commensurate with experience
Posting Date	08/05/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	09/13/2026
Special Instructions to Applicants
Location of Vacancy	Atlanta Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title	Administrative Assistant II
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	High school diploma or equivalent and 2 years of related experience
Preferred Qualifications
Position Summary	The Administrative Associate II provides centralized financial and administrative operations support for the Executive Education unit. This role is responsible for managing transactional business processes including accounts receivable and payable coordination, vendor management, contract processing, faculty compensation coordination, inventory management, and financial documentation related to program delivery. Working closely with the Executive Director, Director of Operations & Learner Experience, and program delivery staff, the Administrative Associate II ensures that financial and operational processes are executed accurately, consistently, and in alignment with University of Georgia and Terry College policies. The role serves as the primary liaison between Executive Education and the Terry College Business Office for financial transactions, contract processing, and financial documentation related to program operations. By centralizing these functions, the Administrative Associate enables program delivery staff and leadership to focus on growth, program development, and client engagement.
Knowledge, Skills, Abilities and/or Competencies	Strong financial and administrative coordination skills with high attention to detail. Ability to manage multiple financial and administrative processes simultaneously. Familiarity with financial documentation, accounts payable/ receivable processes, and procurement procedures. Ability to work effectively with university administrative offices and internal teams. Strong organizational and recordkeeping skills. Excellent written and verbal communication skills. Proficiency with Microsoft Office applications including Excel, Word, and Outlook.
Physical Demands	Working in a normal office environment.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Financial Operations & Transaction Management

Coordinate accounts receivable processes including invoicing, payment tracking, and coordination with the Terry Business Office in Salesforce.
Support accounts payable processing including vendor payments, expense documentation, and purchase coordination.
Maintain financial records and documentation related to program delivery expenses and departmental transactions.
Monitor program revenue and expense documentation in coordination with program delivery staff.
Support reconciliation activities related to program budgets, delivery expenses, and financial reporting.
Maintain organized records of financial documentation in accordance with university policies.

Percentage of time

Duties/Responsibilities

Contract & Agreement Coordination

Support preparation and processing of contracts for corporate clients, vendors, instructors, and service providers.
Coordinate documentation required for contract review and approval with the Terry Business Office and University administration. This includes Letters of Agreement with UGA faculty as well as service agreements with external consultants.
Maintain organized records of agreements and statements of work associated with Executive Education programs.
Ensure documentation related to contractual obligations and payment terms is accurate and properly recorded.
Support compliance with university procurement and contracting procedures.

Percentage of time

Duties/Responsibilities

Faculty Compensation & Vendor Management

Coordinate faculty and instructor compensation documentation in collaboration with program delivery and learning solutions staff.
Prepare and submit required documentation for faculty payment processing in accordance with university policies.
Coordinate vendor onboarding and payment processes for program delivery services including catering, printing, and facilities.
Maintain records of vendor services, contracts, and payment documentation.
Ensure payments are processed accurately and within established timelines.

Percentage of time

Duties/Responsibilities

Program Financial Coordination

Coordinate with program delivery staff to track program-related expenses and financial documentation.
Assist with financial reconciliation for completed programs including documentation of program expenses and payments.
Maintain financial tracking documentation that supports program budgeting and reporting.
Support program delivery teams in ensuring payment status information is available when needed for program execution.

Percentage of time

Duties/Responsibilities

Executive Director Calendar & Administrative Support

Manage calendar scheduling and meeting coordination for the Executive Director, including internal meetings and external stakeholder appointments.
Coordinate meeting logistics including scheduling, confirmations, and preparation of meeting materials as requested.
Assist with maintaining organized documentation related to leadership meetings and priorities.

Percentage of time

Duties/Responsibilities	Inventory & Operational Resource Management Maintain inventory records for program materials, supplies, and branded items used in Executive Education programs. Coordinate ordering and replenishment of operational materials as needed. Maintain documentation of inventory levels and usage patterns to support program planning
Percentage of time	5

Duties/Responsibilities	Other Duties Responsible for other projects as assigned by the Executive Director based on operational priorities, organizational needs, and business trends.
Percentage of time	5