Administrative Assistant III

At Benchmark, we are driven by our purpose: to innovate for a healthier, safer, and better-connected world to create a brighter future. When you join us, you become part of a team passionate about making a meaningful impact across various sectors, including commercial aerospace, defense, advanced computing, next-generation communications, complex industrials, medical, and semiconductor capital equipment. We prioritize career growth, fostering a culture that ensures you reach your full potential. At Benchmark, your work is purpose-driven, enabling you to create a positive impact on the world and make your career truly meaningful. You'll be part of a collaborative and inclusive team that values your ideas and contributions.

Summary

Provides general administrative and clerical support to VP, department leaders, and team members in an office environment. Assists with routine correspondence, basic report preparation, scheduling, and record maintenance. Performs assigned tasks with professionalism, attention to detail, and adherence to established procedures.

* Provide routine administrative support, including basic word processing, spreadsheet updates, filing, and preparation of standard reports or presentation materials.

* Assist as a point of contact for the department, responding to routine inquiries and directing questions to appropriate staff or leaders.

* Provide reception or front-desk coverage as assigned, greeting visitors and answering phones in a professional and courteous manner.

* Act as the Benchmark Experience Advocate, coordinating customer visits, ordering meals and snacks, and ensuring a seamless experience.

* Act as the Legal point of contact supporting NDAs, contracts, purchase orders, RBA waivers, reps, certs, and expirations.

* Coordinate travel arrangements for VP and leadership team as directed (e.g., domestic bookings, calendar entries, and expense submission support).

* Assist with the collection and entry of departmental time records, following established guidelines and timelines.

* Maintain departmental filing systems (electronic and physical) to ensure documents are organized, accurate, and easy to retrieve.

* Order department supplies including business cards, promotional materials, marketing materials, and office supplies.

* Support meetings and department activities by scheduling rooms, preparing materials, and taking notes or tracking action items when requested.

* Perform data entry, spreadsheet, and presentation updates to support department tracking and reporting needs.

* Maintain a clean and organized work area and follow workplace safety and professionalism standards.

* Handle routine departmental information appropriately and escalate sensitive matters to management as needed.

* Provide backup administrative support to other team members when workloads require.

* Participate in training and follow standard work processes and continuous improvement practices.

Education / Experience

* High School Diploma or equivalent required.

* Associate's degree or coursework in business administration or a related field preferred.

* 3-5 years of progressively responsible administrative experience in a corporate or professional office environment.

Skills

* Strong written and verbal communication skills.

* Strong organizational skills with attention to detail.

* Ability to follow instructions, procedures, and priorities set by others.

* Ability to manage routine tasks in a fast-paced office environment.

* Proficiency with Microsoft Office (Word, Excel, Outlook); as well as PowerPoint.

* Professional demeanor with the ability to interact courteously with employees, visitors, and vendors.

* Ability to handle confidential information appropriately and refer issues beyond scope to management.

* Willingness to learn, accept feedback, and support team goals.

Physical Location: Santa Ana, CA

Shift: Shift 1

Work Schedule: Monday - Friday 8:00am-4:30pm

Full Time

In our innovative environment, you'll work with cutting-edge technology, leading the way in engineering design and delivering world-class manufacturing services for products that make a real difference in the lives of others. At Benchmark, your career is more than just a job. It's an opportunity to be part of something bigger, where your work matters and helps shape a brighter future for everyone. Together, we will achieve extraordinary things.

Compensation Range: $26.69 to $40.04 USD. Many factors are considered in compensation decisions, including but not limited to skills, certifications, licensures, experience, training, incumbent data, and other business needs.

Benefits and Other Compensation: Benchmark provides a comprehensive benefits package, including a Bonus Plan, 401(k), Paid Time Off, and Health, Dental, and Vision Insurance, all based on scheduled hours. Benchmark complies with applicable state and local employee leave laws.

Application Deadline: This job posting will remain open until filled.

Additional Notices: Benchmark adheres to applicable state and local laws regarding employee leave benefits. This includes, but is not limited to, providing time off pursuant to the Colorado Healthy Families and Workplaces Act, in accordance with its plans and policies. Candidates applying for remote work based in Washington state, may obtain PTO eligibility for this position by emailing careers@bench.com.

Export Control: This job position may include access to controlled information or technology covered under applicable U.S. export control laws. As such, employment for this job position may be contingent on either verification that an applicant falls under the definition of a "U.S. Person" (which includes U.S. citizens, U.S. lawful permanent residents, and those granted U.S. asylum or refugee status) or on the Company timely obtaining any necessary export license required under federal laws. The Company evaluates such export license situations on a case-by-case basis and may decline to proceed with a job applicant in its sole discretion since export license applications can take many weeks to be processed.

Benchmark is an equal opportunity employer. We are bringing together a dynamic workforce with unique talents, life experiences, cultures, and perspectives to promote an innovative, collaborative, and creative place to work. If you need assistance or an accommodation due to a disability, please email us at careers@bench.com.