Grant and Contract Administrator

This is a grant-funded position with an anticipated end date of February 2031. Continued employment is contingent upon the availability of funding and satisfactory performance, with the potential for extension if additional funding is secured.

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

Priority Deadline Note: The application review will begin on August 12, 2026.

Work Environment: In Person

About the Job

The Grant and Contract Administrator (GA) acts as a central expert for sponsored projects, providing critical support for the University's research mission. You will provide professional guidance to Principal Investigators (PIs) and departmental staff to ensure the successful administration of extramural grants and contracts.

Primary Responsibilities

Proposal Lifecycle & Submission (35%):

Review complex agency guidelines (RFPs/BAAs) and manage submissions through funder-specific platforms. Support budget development in collaboration with team members and relevant units. Compliance checking, and final submission.

Research Development & Project Management (25%):

Coordinate document collection (biosketches, letters, etc.). Write and/or contribute to non-technical proposal sections, including project management plans, broader impacts, evaluation metrics, and team structure descriptions.

Awards & Negotiations (20%):

Negotiate terms and conditions for incoming awards and subawards; ensure adherence to University policies while maintaining positive sponsor relationships.

Subawards (10%):

Manage relationships with collaborators and external partners Issue and monitor subawards, ensuring proper flow-down of prime award terms and compliance with safety and ethical regulations. Conduct risk analysis.

Collaboration with Regional College and Training (10%):

Participate in professional development, regional college collaboration initiatives, and committee work to stay current on federal and institutional regulations.

Required:

• BA/BS degree plus two years of experience, or a combination of education and experience totaling six years.

Preferred:

• Knowledge of EFS, experience in an academic setting, and strong problem-solving and communication skills.

Pay Range: $29.63 - $29.83 per hour; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

While our salary ranges provide a framework, it is important to note that most of the
time, the initial pay may not reach the maximum of the range. This approach ensures
that compensation reflects the value and unique contributions of each candidate while
maintaining equity within our organization. As part of our commitment to fair and
equitable compensation, please be aware that the salary offered to incoming candidates
will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Required application materials:

• Resume
• Cover Letter

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.