Senior Administrative Assistant

We are seeking a polished, experienced and detail-oriented Senior Administrative Assistant for a respected advocacy organization. This is an excellent opportunity for a seasoned administrative professional who enjoys being an integral part of a small, professional office and takes pride in providing exceptional administrative and organizational support. The organization has a close-knit staff and works with government officials, policymakers, and other community leaders from both sides of the political aisle. The office environment is professional, collaborative, and mission-driven. Candidates must demonstrate an understanding of, and respect for, the organization's traditions, values, community, and advocacy goals.

• Provide day-to-day administrative support to the organization's leadership and staff.
• Answer incoming telephone calls, screen and direct calls appropriately, and take accurate messages.
• Monitor and respond to general email correspondence in a timely and professional manner.
• Prepare, type, format, proofread, and distribute correspondence, memos, and internal communications.
• Maintain organized electronic and hard-copy files, records, and documentation.
• Assist with copying, scanning, printing, mailing, and other general office duties.
• Monitor office supplies and coordinate replenishment as needed.
• Help ensure the office operates efficiently and professionally.
• Prepare professional correspondence and assist with written communications.
• Handwrite thank-you notes and acknowledgments to donors and supporters.
• Ensure all written communications are accurate, polished, properly formatted, and reflective of the organization's professional image.
• Demonstrate excellent penmanship and attention to detail when preparing handwritten correspondence.
• Assist with scheduling meetings, coordinating calendars, and managing meeting logistics.
• Help coordinate organizational events, meetings, and special functions.
• Assist with invitations, attendee communications, materials preparation, and follow-up correspondence.
• Ensure meeting materials and other logistical details are prepared in advance.
• Provide administrative assistance for events and activities as needed.
• Interact professionally with employees, visitors, donors, government officials, and outside contacts.
• Exercise discretion and maintain confidentiality when handling sensitive organizational information.
• Communicate effectively with individuals representing different political viewpoints and backgrounds.
• Represent the organization with professionalism, courtesy, and sound judgment.