Grant Administrator (per diem) - System Grant Administration - MaineHealth Institute for Research

Description

MaineHealth Institute for Research

Professional - Nonclinical
Req #: 99610

Summary:

This per diem System Grant Administrator will act as a resource support person to the current team. They will handle defined pre-application and intake tasks. The incumbent will monitor the team's inbox, reconcile emailed requests with existing tickets, create or update intake records, save supporting correspondence, request missing information, and route requests to the assigned Grants Administrator for prioritization. For upcoming applications, they will build requirement and attachment checklists from sponsor instructions and prior submissions, identify unusual requirements for Administrator review, collect attestations and ancillary documents, locate materials not already saved, maintain reusable document files, enter application data, schedule planning meetings, and follow up with document owners and authorized signers. They will also assemble application packages and track outstanding items against internal deadlines, while current Grants Administrator roles retain responsibility for substantive review and application readiness. The employee will also maintain reporting calendars and award trackers, prepare weekly notices of upcoming deadlines, and coordinate updates for the expanded AORs as responsibilities and new workflows unfold.

We are recruiting a Grants Administrator/Senior GA depending on qualifications and experience.

A flexible on-site/off-site work schedule from our Scarborough, ME offices or a fully remote one (except from Alaska, California, Colorado, Nevada, Puerto Rico, or Washington D.C.) is available for this position.

The MaineHealth application, a cover letter, and a resume or CV are all required elements for application to this position. For more information, please contact the Director of System Grant Administration, Madison Vallette, Madison.Vallette@mainehealth.org.

Come be a part of an organization where our goal is to make the communities we serve the healthiest in America! MaineHealth (MH) serves 1.1 million residents in Maine and New Hampshire through an integrated health care delivery system. The MaineHealth Institute for Research (MHIR) is MH's research division and is based in Scarborough, Maine, 10 minutes from the MaineHealth flagship hospital in Portland, Maine's largest city.

Required Minimum Knowledge, Skills, and Abilities (KSAs):

1. Education: Bachelor's degree required. Master's degree preferred.
2. License/Certifications: N/A
3. Experience: Five years of progressive experience in grant writing, grant administration and management in a health or health related field required. Demonstrated ability to coordinate large grants (over $100,000) and/or contracts from various sources required.
4. Additional Skills/Requirements Preferred: Ability to use online submission systems

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources-so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $40.06to $54.20 per hour.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

If you have questions about this role, please contact sharon.nightingale@mainehealth.org

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Notice Regarding Maine Employer Surveillance Statute:Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.