Fiscal Services Tech

UNM Residence Life and Student Housing (RLSH) serves over 2,000 student residents in 10 living learning communities and operates 8 residence halls at the UNM main campus, and satellite housing at Lobo Rainforest. RLSH provides essential oversight of residents, and an enriched and vibrant living experience, with more than 1,000 residential life programs offered to residents during the academic year. RLSH is a self-supporting auxiliary entity, with an annual operating budget in excess of $10.9 million. Year-round operations include regular term housing, summer housing, residence life management, facilities management, summer conference and summer intern programs, desk services, student safety, marketing and communications, and other business operations. RLSH operates 24/7, 365 days/year, and is one of the largest department employers of students.

This Fiscal Services Tech position reports to the Business Manager within the unit headed by the Assistant Director for Business Operations and provides direct support of fiscal operations for managers and staff across the department.

Responsibilities include, but are not limited to:

• Assist in the maintenance of unit fiscal control systems and ledgers, may involve requesting or setting up indexes, preparing and processing fiscal transactions and documents, uploading and downloading financial entries and reports, preparing trial balances, clearing suspense items, and/or coordinating period closings.
• Analyze, reconcile, balance, and maintain accounting records.
• Perform transaction initiation, requisition, or journaling duties, such as processing purchase requisitions, departmental purchase requisitions, direct pay requests, journal vouchers, and deposits.
• Process daily charges.
• Distributes periodic financial reports, maintains physical inventories, and assists with other clerical functions as required.
• Supports payroll reconciliation. Maintains leave and payroll records, as appropriate to operational requirements.
• Performs miscellaneous job-related duties as assigned.
• Duties include reviewing submitted documents and applying UNM policies for compliance, timeliness, accuracy and completeness of financial records and documentation, providing various ad hoc and scheduled reports via spreadsheets, MyReports, HR reports, ePrint, etc., and reconciling processed expenses, budgets, allocations, transfers and receipts for multiple indexes, and identifying, investigating, troubleshooting and problem solving related to funds, budgets, expenditures, receipts, etc.
• In addition to experience in fiscal operations, the successful candidate will demonstrate a commitment to customer service, be detail oriented, meet deadlines, follow instructions, able to work across entities and operational units, effective communications, solid time management skills and able to adapt to and manage change while maintaining fiscal effectiveness.

See the Position Description for additional information: Fiscal Services Tech - Job Descriptions - Human Resources :: The University of New Mexico (unm.edu)

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Proficiency/Skills:

• Ability to perform simple accounting procedures and apply general accounting principles, know, and apply University and Department policies and procedures and maintain documentation and records.
• Strong organizational skills and time management.
• Proficiency with Microsoft Office.
• Ability to manage confidential information.
• Ability to work under pressure and prioritize work assignments.
• Excellent customer service skills in a fast-paced environment.
• Ability to maintain records and documentation, track, analyze, interpret data, and generate reports.

Experience in/with:

• Proficient in understanding and application of general accounting functions.
• Proficient in communicating effectively both verbally and in writing.
• Preferred knowledge in the understanding and application of University policies and procedures regarding Central
• Accounting, Purchasing, Accounts Payable/Receivable, Inventory, Payroll, P-Card or similar.
• Experience with Banner, ChromeRiver, LoboMart, Workflow, MyReports, and/or similar.
• Experience with processing Purchase Orders, Journal Vouchers, booking and reimbursement of travel.
• Proficient in researching using analytical and critical thinking skills to develop skills and familiarize with job duties and the department/university.

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Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.