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Division Administrator
Job Summary The main objective for the Division Administrator is to develop, implement, and oversee the administrative and financial operations of the Programs. The Division Administrator takes an active role in long-term strategic planning. A primary goal of this Division Administrator is business development and to grow the programs both locally and provide technical assistance for other programs state-wide and nationally. The following functions are within the Division Administrators oversight: IT, facilities, procurement, contracts and grants, seeking and managing philanthropic support, budgetary financial management and/or human resources, data oversight for all programs, and program development. Assumes accountability for decisions made by subordinates. Performs long and short-term planning for the San Francisco Trauma Recovery Center (TRC), and might be consulted to assist with statewide TRCs and national TRCs.
Duties are of a high level of complexity and require independence of action. Erroneous decisions or failure to achieve goals results in additional costs and personnel, possible legal/regulatory consequences, and lack of control points for HR related infrastructure.
The Division Administrator of Division of Trauma Recovery Services (DTRS) is a leader in developing and overseeing the administrative infrastructure for DTRS programs. DTRS oversees the following programs: Child and Adolescent Support Advocacy and Resource Center (CASARC), Trauma Recovery Center/Rape Treatment Center (TRC/RTC), the Neurotrauma Outreach Program and the Survivors International Program, the Neuropsychology Service at Zuckerberg San Francisco General (ZSFG) as well as the Administrative, Research and Data staff for these programs.
Each of these programs has unique programmatic, budgetary and administrative needs, including complex billing and audit/compliance requirements for a variety of different local, State and Federal agencies. The Division Administrator reports directly to the DTRS Director with a secondary (dotted-line) reporting relationship to the Director of Administration for the Department of Psychiatry/ZSFG for administrative, financial and budgetary issues. Responsibility for evaluating the performance of the Division Administrator primarily rests with the DTRS Director, with input from the Director of Administration of the Department of Psychiatry. The Division Administrator interacts and works with the central administrative manager and executive staff of the Department of Psychiatry/ZSFG regarding staff and faculty recruitment and personnel issues, purchasing, patient billing, quality improvement studies, facility maintenance and budgetary matters for the programs. The programs have an annual budget of approximately eleven million dollars, from Federal, State and city contracts, as well as from private foundations and donors.
Because of the unique hybrid nature of the programs, whereby UCSF and City and County of San Francisco (CCSF), employees and managers co-mingle, the Division Administrator also has to closely collaborate with ZSFG Medical Center and other City and County administrators to manage resources that are directly assigned by the City and County of San Francisco to UCSF for Psychiatry services. DTRS operates the City and County Rape Treatment Center and CASARC, both of which see all of the acute adult sexual assaults and child sexual assault and abuse cases in San Francisco. The Division Administrator must also maintain close ties and routinely work with the San Francisco Police Department, District Attorney's Office and local victim service agencies, as well as with the State of California Victims Compensation Program.
The Division Administrator is responsible for overall program management, business development, productivity and billing collection, collation and reporting, contracts and grants administration, seeking and managing philanthropic support, personnel and faculty management, facilities management and other duties as required for the programs. The Division Administrator provides leadership, support and administrative infrastructure for programs and develops and implements strategic planning to further the mission in research, teaching and patient care. The Division Administrator co-leads the TRC Steering Committee which is charged with implementing strategic planning to further the Division's expanding mission in research, teaching and patient care. The DTRS Division Administrator must be a strong people leader, working to engage all staff in needed operational updates to ensure sustainability of funding and the overall work of DTRS. The salary range for this position is $105,900 - $206,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description The Department of Psychiatry is the second largest UCSF department at ZSFG. It encompasses inpatient, outpatient and community-based services that provide mental health and crisis care for a public sector population that is marginally housed, has large numbers of uninsured or underinsured clients, and includes people who often have concomitant substance use issues. The overall budget of the Department is over $90,000,000. Psychiatry has 450 staff, 65 faculty and more than 25 postdocs/paid fellows.
The Division of Trauma Recovery Services (DTRS) is comprised of the Trauma Recovery Center, The Rape Treatment Center, CASARC, Neuropsychology, and the National Alliance for Trauma Recovery Centers. DTRS is one of the six clinical divisions and several research programs that comprise UCSF/ZSFG Psychiatry, the second largest of 19 clinical departments at ZSFG. The DTRS at UCSF/ZSFG is dedicated to providing evidence-based interventions and removing barriers to care for underserved populations impacted by interpersonal violence. DTRS is made up of programs that include clinical, research, training and teaching aspects and as a whole, sees over 1,100 unduplicated clients annually and follow the majority of these clients on an ongoing basis. The programs are made up of 12 faculty, 50 staff and more than 10 interns and volunteers. Required Qualifications
- Bachelor' degree in business administration, accounting, finance or related field and minimum of two years of experience in financial management, budget development and/or research contracts and grants administration or equivalent combination of education, course work and experience in a university setting
- 6+ years related experience.
- Experience in cash handling, journal preparation, processing and justification.
- Knowledge of UCSF Contracts and Grants, UCSF Fund Accounting/OLPPS and financial systems, UCSF Personnel policies, or ZSFG Accounting Administration and State of California Board of Control policies & procedures.
- Strong working knowledge in finance and fund accounting.
- Strong people management skills with a supervisory approach consistent with each staff's developmental level and needs.
- Strong working knowledge in contracts and grants.
- Strong verbal and written communication skills; ability to influence/persuade all levels of staff.
- Well-developed technical skills with a demonstrated ability to learn and apply new technologies.
- Excellent organizational, analytical and demonstrated project management abilities.
- Demonstrated management and conflict resolution skills to effectively lead and motivate others.
- Demonstrated ability to set and meet deadlines, multitask and prioritize among competing priorities. Takes initiative to create tracking systems and providing leadership with updates on projects' status
- Ability to work independently with wide variety of people.
- A high level of attention to detail; extremely accurate accounting of budgets, requirements for monthly reporting for grants/contracts, etc.
- Demonstrated excellence in reliability and attendance, including in person.
- Interest and willingness to engage in Cultural Humility/Anti-racism work within the larger division and with each specific program of DTRS.
- Advanced proficiency with Microsoft Office, especially Excel, database software, preferably Access or FileMaker Pro, and project management software (e.g., Smartsheet).
Preferred Qualifications
- Master's degree in business, healthcare administration or related field.
- Prior accounting experience with UCSF or City and County of San Francisco.
- Prior work experience with interpersonal violence/trauma survivors and underserved communities.
- Prior UCSF or UC experience.
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 000547 ADMIN MGR 1 Job Category Professional and Managerial, Supervisory / Management Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Location San Francisco, CA Campus Zuckerberg San Francisco General (ZSFG) Additional Shift Details M-F 8a-5p |
University of California - San Francisco
Dec 27, 2024