Senior Research Administrator - Head and Neck, Surgery

The Department of Head and Neck Surgery is seeking to hire a full time a Senior Research Administrator III. In this role you would serve as a member of a highly integrated administrative team, providing pre and post award administration for the department. The Senior Research Administrator will provide:

• Comprehensive analysis and manage all of the extramural grant fund functions.
• Represent Research Faculty interests in all pre and post award areas.
• Contact funding agencies to clarify and bring to complete resolution on any issues, questions, or concerns of Research Faculty.
• Coordinate research activities, agency reports, and special requests (i.e. re-budgeting; no-cost time extension requests) on behalf of Research Faculty.
• Compose, edit, and prepare written correspondences.
• Assist Research Faculty in implementation of new and ongoing activities of research administration including identification of problems and providing operational solutions.
• Assist Research Faculty in meeting timelines required by funding agencies.
• Manage the preparation of grant proposals and budgets.
• Manage grant application submission process.
• Provide financial analysis and long-range planning for all awards, to include faculty salaries, staff salaries, and related expenses.
• Oversee operations of post-award activation and administration.
• Review and recommend new administrative organizational policies and procedures to improve awards administration and overdraft minimization.
• Provide pro-active management to maintain accurate financial functioning and avoid overdrafts.
• Oversee the prompt resolution of financial management issues within the department.
• Attend to tasks as assigned by CFO/CAO.

Required:

• 5+ years of research administration experience.
• Demonstrated knowledge of University-based research administration policies and procedures governing pre-award administration, proposal development, contract and grant awards, sub-awards, gifts, endowments, and other areas relevant to research administration activities.
• Ability to communicate effectively in writing, in presentations, in-person, and by phone to convey ideas and resolve problems.
• Superb interpersonal ad communication skills to work effectively within a matrix organization and to successfully interface with the department, school, and campus research personnel.
• Computer skill to prepare and monitor funds, correspondence, databases calendars using programs including WORD, EXCEL, OUTLOOK and online accounting systems.
• Demonstrated ability to work as part of a team, establish, and maintain cooperative working relationships with faculty, research personnel, residents, postdoctoral, staff and administrators to effectively and efficiently solve problems.
  
• Ability to work independently under minimal direction to establish priorities and follow through on assignments.
  
• Personal qualities of integrity, credibility, and dedication to the missions of the Department.
  

Preferred:

• Bachelors degree in relevant field
  
• Familiarity with extramurally funded contracts and grants and procedures affecting award activation, fund expenditure, and close-out.
• Experience of the University online systems including QDB and related Dean's Office application tools for online downloading of expenses to generate monthly reports and budgets. Familiarity with Transfer of Funds, NPEARs, Interdepartmental Recharges, Recharge Order Requests, UC Path, Bruin Buy Plus, Monetary Transfer of Funds, Rapid Close-Out, etc.
• Demonstrated knowledge of University purchasing practices and procedures including foreign and domestic travel.